How to Prevent Data Loss in Your Business
Data loss in businesses is something that makes most stakeholders and senior management members wince. The idea of losing most or all of their private and crucial data could cost not only money, but a business’ reputation. This is particularly the case of the business functions on the income of valued customers. Data loss is often associated with carelessness and unreliability.
If a colleague accidentally gives away private passwords to a scammer or leaks data, but wasn’t educated on how phishing scammers operate, then they cannot be entirely blamed. It shouldn’t be assumed that everyone in the company knows the risks associated with online scamming or which websites shouldn’t be accessed. Educating employees on how to avoid cybersecurity threats and how to prevent them from happening in the first place could be an invaluable lesson to teach – not to mention one that saves you money in the long-run.
Here are two points of education for employees:
- Smartphones: phones are now used to access the internet from everywhere across the globe, which could spell problems if your employees are accessing sensitive data in the palm of their hand. Operating a strict policy on what can and can’t be accessed on phones is a great way of achieving this.
- Safe passwords: many software providers don’t allow you to create a password that is too simple. However, in the eventuality of that not being the case, you could educate colleagues on what makes for a secure password.
- Phishing methods: whether it’s over the phone or via email, cybercriminals still target employees via fishing methods. Making them aware of these methods is a good educational practice.
Your data loss prevention strategy should extend to all computers across your company. It shouldn’t just be the IT department who are managing the protection of your company’s data. Installing cloud security software on all of your employee’s computers (and ideally extra work devices such as tablets and phones) will ensure that your security measures are entirely comprehensive. Cloud security providers, such as mcafee.com, are trusted across both business and personal computers. Cloud security should be one of the foremost preventative measures you take as a business.
One of the easiest ways to protect your data from those who are not authorized to access it is data encryption. By only giving access to those who are permitted to see the data, you will ensure that it cannot be accessed by cybercriminals. Encryption works by jumbling and coding data so that criminals cannot understand or access it. Encryption codes are often multi-faceted, so it makes it extra difficult for hackers to read and understand.
Unfortunately, it is hard to predict who cybercriminals will target and when. However, it’s not about predicting when hackers will attack, it more about protection. Protecting your valuable data through encryption and other methods will make it much hard for cyber attackers from getting their hands on your data, therefore making it less likely for your company to suffer an irretrievable loss.